HR and Payroll for small companies in India

Running a company in India is not an easy task, not because you don’t know what you are good at. One has to know a lot more to do things – laws, acts and statutory requirements. It’s easy for anyone with just technical background to make mistakes (i.e. unintentionally not being able to follow things) unless one is surrounded by people who are either domain-experts or professionals.

For last one year, I have been spending a lot of time reading about basics of accounting, acts, laws and such things. Thankfully, there are some good resources (listed below) which proved super useful to anyone like me (technical guys with hardly any background in accounting, laws, etc). I am listing some websites (forums) below, which really helped me a lot.

Though I missed doing things (programming, development, flash/flex, etc), I love to do, during last one year. But I realize, as an entrepreneur, I would have to learn things sooner or later. I hope, in long term I would feel it was worth spending time (almost an year).

(If you are interested in more resource, keep looking at my delicious bookmarks.)

Anyway, let’s talk about things which are related to the subject of this post.

Towards an attempt to be more organized and productive, we started looking at various software/SaaS options for accounting, HR and Payroll. In a small company like ours, which is located in a city where it’s hard to find many good consultants and professionals in these domains, SaaS might be super useful.

At first, we thought of using and customizing some opensource software like openerp for our requirements. But we know, we don’t have domain experts in these areas (accounting, hr, payroll, etc), hence can not keep changing the software the various compliance and statutory requirements by law/government. On the other hand, the total cost (time, money, etc) of ownership for such things is lot more. We find there is more value to use professional services offered in the form of SaaS . That would allow us to focus on things, we should be i.e. innovating, doing great work, building great team and providing great services to our clients.

We are trying to move to a smart SaaS that helps with our HR and Payroll stuff. I have been playing with following websites that offer SaaS for Indian companies.

There are other companies but they don’t allow you to quickly signup and check out their services, before you can make a decision.

I also found one interesting software (windows desktop application), it’s not expensive and actually allows most of things for small companies like ours. The only issue I see, it’s desktop based  and requires windows.

I was expecting Zoho might have payroll solution, it seems they are still working on it (I got a confirmation via email). Zoho seems to have HR (HRM, HRIS) stuff:

After spending a lot of time during last week checking out and playing with various services/software (some listed above). I realize,  greytip is the most mature, flexible and smart solution but user-interface in greytip can be improved a lot.

On the other hand, evetan (thanks to Swaroop for pointing me to it) seems to have a simple user-interface and workflow. It can be improved a lot too while keeping the simplicity.

Hopefully, I would choose one very soon and start using it for our company. If I get some time, I would love to post a detailed comparison of these SaaS/Software (listed above).

  • your blog is very interesting…and ur drive to evaluate SAAS is really amazing.
    What would be the GUI expectations of Non IT/ITeS users [eg:-garments, hotels, retail, manufacturing etc]. Can we expect user behavior of typical IT savvy users from this segment too or functionality would be their first priority?

    • @sree: Thanks for kind words, I noticed your blog is also great. I could find a lot of useful information. As far as user-interface is concerned, it should be simple to deal with. Now it’s hard to define exactly what I mean, but perhaps guided user-interface – User is told about things at each step and also some smart suggestions, tips and facts.

  • Hi Abdul,

    i would like to mention one payroll package available, which is quite famous [i guess], its called saral paypack [http://www.saralpaypack.com/] , its in two modules: off-line module[for HR] and on-line module[for every head in a company].

    ->The on-line plugin was done using Adobe Flex Technology for UI and PHP,MySQL for server end processing.
    ->The off-line module was developed ages back using VB.

    And i am proud that i was involved in making the online plugin for few months.[But currently i am not working for that company, but it was a great product,and sales are good too].Anyways i thought it is worth mentioning ,as you made the post regarding it.Take care sir.

    regards,
    kumar.

    • @kumar: Thanks for sharing the links. I would check it out, now knowing it’s done using Adobe Flex and you were involved :-)

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  • Have you considered Attend HRM from http://www.lenvica.in.

  • Francis

    Hi Abdul,

    Your article is interesting. There is a new entrant to HRM solution from Bangalore. Check ‘Attend HRM’ software from http://www.lenvica.in. They have desktop as well as enterprise version. The salary module is tightly integrated with Payroll module. Check out these online videos http://www.lenvica.in/content.php?page_name=help_videos.

    The lite version is free to download and use.

    Regards,
    Francis

  • itjobs1

    Our solution cater the needs of Indian small and medium size enterprises that can automate their Employee’s HR, Payroll Benefits and Statutory Compliances and many more functions easily without much IT overheads. For using this, process is as simple as Users just need to Signup for an account, then can use it 24x7x365 days basis, from office, home or any place in the world that has Internet connectivity. We have our support center that provides support on 24x7x365 basis to our customers.

    Find more jobs: http://www.staffingpower.com/

  • techienjoy

    Thanks for this blog, I liked it.

  • techienjoy

    Is this your experience??

    Thanks and ways
    http://www.techienjoy.com

  • asheryogi

    I want to take your attention on Webpay™ . It is a complete Web based payroll software developed using latest technology viz. ASP.net and MS SQL database. Payroll Software Webpay has been designed to generate, manage and look after the Employee Details and payroll process of medium to large-scale organizations. With WebPay Payroll Software you can mark the attendance from Time Access machines viz. Biometrics etc., calculating unlimited Salary Components, generating Pay-slips with password protection (and various other salary reports), generating PF reports, ESI reports, Tax reports according to end User Requirements. Webpay™, Payroll software and services give employers and payroll service providers powerful, productivity-boosting payroll solutions. Webpay Payroll software is a complete payroll software package for small, mid-sized & Large businesses, which maximize payroll processing productivity and enhance profits. Since WebPay is web based payroll software you can access the software from anywhere in the world. Webpay™ has an ESS (Employee Self Service) module with which employees can log in to the software and check their salary slips, salary structure, leave balances, overtime, reimbursements, important documents, news, best employee of the month etc. The employee can also send leave request, reimbursement request, chapter via investment declarations, overtime, documents, exit interview, choose pay components like sodexho etc. for more details you can visit http://www.technowin.in

  • Jigarora

    We are using orange payroll it excellent and also economic, just we are paying 450 USd per annum and generate all salary report with pf and esic forms. They offer free trail on website http://www.payrollsoftware.co.in we are satisfied with product and service…

  • Best Payroll Software in india for small business
    http://webpayhelp.blogspot.com/

  • i think this will help you in webpay payroll process
    http://webpayhelp.blogspot.com/2010/05/steps-to-process-payroll-in-webpay.html

  • marygoldwinbis

    This is most useful to all of us.
    ______________
    Jenni
    Payroll India

  • purvi

    Nice blog

  • asheryogi

    Webpay- HRMS & Payroll Management Software For More Details visit http://www.technowin.in

  • It’s a great and informative article about payroll software. Keep it for sharing.

  • Thank you for sharing such a important information about payroll software.Payroll software is effective for business growth.Keep it up sharing such type of information.

  • Prajakta

    Great article!! Thanks for sharing this valuable information about HR & Payroll Software.

  • great article

  • Bhavesh Koladiya

    Paysquare is one of the most thorough payroll solution having all modern features. Paysquare takes care of whole payroll management right from merging HR/Finance, preparing of payroll and overseeing statutory filings.
    If you want to see free and open source software for your business. Check it out article – https://disqus.com/home/channel/businesssoftware/discussion/channel-businesssoftware/free_and_open_source_payroll_software/

  • Nagarjuna

    This article is very informative and I think it needs to be updated. There are many new HRMS systems available in the market. We use Keka HR Payroll software for our business and it works impeccably. You can visit the website and start a free trial at https://www.keka.com/payroll-software

  • aarushi chabra

    Thanks for sharing this article about excellent information on HR and payroll for small companies in india. I have also a very good company the name is Payroll service India.
    For more information. You can visit AT: http://www.payrollservicesindia.com