Going Paperless - Document Management System
10 May 2010I have been looking document management system (DMS) so that we can go paperless, as much as we can. We have to use paper, considering our goverment and various other complainces require us to maintain document in paper form. I am currently evaluating following DMS:
These are opensource and stable products. However, it takes little effort to install and customize both of these for following reasons:-
- both of these are based on java
- both of these are made for large enterprises?
Once I implement one of these successfully, I would post details. Meanwhile, we have done following to reduce paper usage:
- HRM system - employees’ and their employment data is maintained and managed using HRM system (OrangeHRM - another opensource product). We scan paper documents and put it on HRM, so next time we don’t have to make copies of original paper and carry around. One can directly see scanned documents.
- Google Docs - we have started it, a lot lately, to maintain and share documents (which are not very sensitive - I am little skeptical about data on cloud)
- MediaWiki - Our intranet/wiki is based on wiki, we use it extensively. Everyone can see and contribute, so no need to carry printed paper around.
With these small changes, we are already seeing benefits. With DMS, I can imagine life would be lot easier when it comes to maintaing, reviewing and sharing the documents. Please share your experiences, perhaps there is a better system I can implement easily.